LCM PTO Meeting February 16, 2017
LCM PTO Meeting
February 16, 2017
In Attendance:
Co-President Cindi Herman
Treasurer LeeAnne Leon
Recording Secretary Wendy Tweed
Active Fundraising Debbie Fresca
Active Fundraising Carolyn Gallup
Passive Fundraising Megan Mattioda
Communications Jennifer Trivitte
Communications Kay Greenfield
Room Parent Coordinator Amber Cassen
Activities Michele Shaver
Art Coordinator Lori Roy
Teacher Representative Caren Cherveny
Teacher Representative Alyssa Wells
Principal Adam Klimas
Vice Principal Stephanie Kennedy
Parent Deena McClain
Parent Stephanie Richardson
Parent Keri Laina
Meeting was called to order at 3:31pm
Principal Report
-engineering came out to talk to staff about construction. It is set to start May1st and continue over the summer
-the construction will be a 3 summer and 2 school year project
-this summer kinder/corner front building will be done
Teacher Report
-2nd student council elections took place
-new historian does not have a camera. Cindi and Caren will collaborate
-shared letter and poster/pictures from DF Angels and friends
-5th grade symphony trip is PTO paying for buses? It was unclear how to handle finances. LeeAnne said to fill out check request and funds will come out of art fund.
-Apex has been going well
PAC Report
-Diana Lee attended
-Discussion on how San Marcos is growing
-Nation wide search for new superintendent. Hoping for next school year
-Wellness policy was discussed
President Report
-Quote of the month was on saying YES!
-PTO member of the month: Caren Cherveny
-Birthday: Amber
-Reviewed unfilled PTO positions for next year (see list)
Active Fundraising
-Apex
-cheat sheet was made with information regarding percentages back to our school. Percentage higher than when we did it on our own.
-Boosterthon
-Had presentation in past. Sent us risk free trial contract. They guarantee the school $44,000 with other incentives. San Elijo Elementary uses them and Debbie/Vicki went to see it.
-Alyssa Wells said she likes the sign up and crew for Apex this year. Stephanie Kennedy feels this Apex crew is very interactive.
-SpringFest
-Belly up possibility 5/13 with Common Sense playing later that night or 5/20 but unsure of band. $50pp gives 1 drink and appetizers (plus concert)
-for Belly up we have to have 200 people. Last year we only had 75 people go.
-Cindi proposed to ask if we could go 8-10pm and then we can pay extra if we want to stay for the concert
-Last year we made $1900 with silent auction and 50/50 board
-Welcome Stephanie and Kari who will possibly do activities next year
-LeeAnne said that there has been a huge response to the Daddy Daughter Dance
Passive Fundraising
-Padre day: we got rid of it since there was never a good turn out. Friar and Padre girls have been on campus and will be here during Apex. Proposed doing our Padre day over the summer. Lindsey said we had to buy bulk tickets in past and no money was reimbursed. Kennedy recommended that we try to get discounted seats and ask about other schools doing it over the summer and their turn out.
-Dolphin Partners: Lindsey had meeting last week. Other businesses have reached out. Possibly of using Dolphin Partners as a parking lot for vendors. Still working to see what would work best.
-May put all vendors in Picnic in the Park, but did not want to push another thing right before school is out. We need a broad program and not one that is specific for each vendor. When more businesses reach out we will add them to the dolphin partners.
-Bloom wants to do a shopping week where a percentage goes back to LCM. Possibly for Boutique week we will reach out to them again.
-Talked about possibly have 2 different platforms for vendors: stores and products/services
-We don't want to say no to people who want to support so it is finding a place to put the vendors. Link to vendors on website
-Recommend to think about ideas for next school year.
Communications
-Kay: discussed the Eblast communication process. Kay handed out a sheet with instructions on it for sending out e-mails. Please make sure to use correct title in subject line. Please make sure to keep the e-mails strictly for Eblast. There are many e-mails coming through and this helps to make sure important stuff is not overlooked.
-Jen: on e-mails please do not CC everyone on it. To hard to get to the original with the important information on it. Lori asked if she should CC Vicki and Cindi with her Eblasts? Jen said it is ok as long as she has a separate e-mail to her with the link she needs.
-Kay needs Eblast information by Fridays at noon in order to get it to Klimas on time.
Activities
-Movie night cancelled due to rain. Scheduled for March 3rd. If it gets rained out the company will give us credit that we have 1 year to use. If it is rained out again we will lose the movie licensing money. It is bring your own dinner and popcorn/candy will be served.
-Mother Son kickball: Tshirt is designed and looks great. Embroider me is doing the shirts. Notorious burger will be a vendor along with a few more.
Art
-job position for 2017/2018 school year needs to be filled
Room Parent
-Teacher Appreciation is coming up.
-Hospitality team is lined up for next year
Treasurer
-Art budget is maxed. If Tori needs supplies she can pull from surplus money.
-Science Garden: per Cindi the teacher does not need any other supplies and can disperse that money for other areas.
-Surf Bros dine out $200
-Cheese Crisps $400
Raffle was won by Amber Cassen
Minutes for January 2017 were approved by LeeAnne and 2nd by Debbie
Budget for February 2017 was approved by Debbie and 2nd by Kay
Meeting was adjourned at 4:50pm