LCM PTO Meeting
September 21, 2017
In Attendance:
Co-President Cindi Herman
Co-President Vicki Brown
Treasurer LeeAnne Leon
Recording Secretary Wendy Tweed
Active Fundraising Debbie Fresca
Passive Fundraising Lindsey Lupo
Passive Fundraising Megan Mattioda
Room Parent Coordinator Amber Cassen
Room Parent Coordinator Stefanie Monogan
Communications Jennifer Trivitte
Activities Keri Lainas
Art Coordinator Lori Roy
Teacher Representative Caren Cherveny
Principal Adam Klimas
Dine Outs Tracy Kelly
Parent Amy Moran
Parent Leanne McCoy
Parent Rosie Caracas
Parent Michele McClory
Parent Stephanie Mann
Call to Order at 3:35pm
Principal Report
-Construction update: building will start to go up. Kids have been great with the construction.
-Thank you to PTO for all that you do
Teacher Report
-Sarah Kawzenuk is Mrs. Cherveny's partner as teacher rep
-Teachers have been positive and happy! Thank you to PTO for everything.
-Back to school video was great!
-Excited about carnival continuing. Will get teacher feedback if they will do gift of time again.
-Student Council requests: Saw budget went up, but it was for a new camera. Hoping to use budget for paint/banners. Cherveny wants to the get student council kids more involved as ambassadors at the school. Max, president, will kick off the coin/cash drive.
President Report
- Quote on being Thankful
- PTO birthday: Jen
- Introductions were made by all that were in attendance
- Keri/Stephanie were acknowledged for all the hard work especially with Picnic in the Park
- PTO jobs coming to term: communications, Room Parent, Secretary, Passive Fundraising, and President. Let Cindi/Vicki know if you will be continuing. If not, please put your feelers out for someone to take your position.
- Rules: We pay for things even though we are on the PTO, Wear badges if you are on campus for a PTO event, and class volunteering you need to sign in and wear a sticker.
- Event Forms: Heather created forms and they are in the office near the teacher boxes. They need to be filled out and given to Heather.
- Fliers with Money: Anything that has to do with money has to be run through LeeAnne prior to being distributed. Helps with knowing what is going on/coming through and parents complying with deadlines. Deadlines must be on the fliers.
- Yearbooks: all online this year. You can order through the website. $24 soft cover. We will add a hard cover this year. Cover art is a vintage theme.
- Jars of Goodies: guess amounts at back to school. Winners were announced and will be contacted.
Active Fundraising
- Carnival:
-Hannah is awesome
-more rides were added this year
-no horses this year, but Bolton stables has sponsored
-laser tag is back
-food area is bigger on the black top
-wristbands are on sale tomorrow
- Spirit Wear:
-Grandparent wear is on sale
-new colors and sport tech shirts are available.
- Wave Fund:
-hit our $20,000 mark
-Next Friday is our last day to donate for the Apple watch raffle
Passive Fundraising
- Sweet Swap
-Hulse orthodontics: They do the fliers and sort them. We have won the last 2 years
- Padres Day:
-Ryan from the Padres reached out to see if we are interested? We made a small amount of money with this last year. Possibility we can add $5 to each ticket. No incentives are tied to the game days yet, but something may come after the first of the year. Vicki did not think we should purchase tickets in bulk. Stefanie recommended looking at LCYO schedule since this last year our dates were too close together. If it is a fundraiser we need to make sure it is not around any other events. Lindsey does not want to distribute the tickets in the dolphin folders.
Communication
-newsletter comes out after Christmas Break, anything you want included needs to be given to Jen by Thanksgiving break.
Activities
-Picnic in the Park: good to have at the start of the year, but change the day next year to Sunday afternoon so it does not conflict with sports and time due to daylight. Vicki questioned that on budget we only spent half of what was allocated.
-Grandparents day is ready to go
-down time until our next event
Art Docent
-we are buying supplies with our money
-silver graphics is coming up
-ARC and CAS are room positions for art help
Room Parent
-Tonya is in charge of hospitality
-cookie exchange is coming up (Tonya)
-let us know deadlines and we can forward to room parents
Treasurer
-budget is negative at the beginning of the year since money is fronted to the district
-Wave fund at $20,000 trying to hit $50,000
-coffee cart and popsicle sales are good
-yearbook money that we have received this year is from last year since we missed our deadline
-Amazon is giving us quarter payments. When you use Amazon smile you have to use the browser not the mobile app to get credit
-Lori questioned the final money from silver graphics, but is has not come in yet
-science garden we had to pay for teacher salary to get approved even though we have not hired one yet, interviewing next Thursday
-parent suggested selling other food items during the winter since we stop popsicles. CNS will only let you order a certain amount and you cannot sell things within a hour after school unless it is through CNS
-parent asked about the $2500.00 credit card merchant fee and how much actually goes through that way? LeeAnne explained that all fees go through that way. Parent felt fee was too high. Parent's husband works in that field and offered to help to see if we could get a lower fee.
-parent asked what it costs to put on our carnival? LeeAnne explained that we have to pay a percentage to the ride company, but without rides we would not get the big turn out that we get.
June 2017 Minutes were approved by LeeAnne and seconded by Lori all were in favor
July 2017 Minutes were approved by LeeAnne and seconded by Lori all were in favor
September 2017 budget was approved by Lindsey and seconded by Amber all were in favor
Meeting adjourned at 4:40pm